Attendance Office

Attendance Procedures for Students

Daily class attendance is an essential ingredient for academic success. Regular attendance must be a top priority for the learner. Our attendance procedures are based on the fact that something important happens in class every day and that the activity or interaction with teacher and students can never be exactly duplicated. 

Teachers cannot teach a student who is not present. A student who is not present cannot experience the process of learning which is often as important as the outcome. Many classes depend on frequent student interaction such as classroom discussions, group projects, labs, and simulations. The student must be present to meet his/her responsibilities to others in the class as well as to himself/herself. 

To be effective, our attendance procedures must have the support of students, parents and staff. Our procedures contain both incentives for excellent attendance and appropriate consequences for poor attendance. Students with excellent attendance receive a letter of congratulations after each term. The six students with the best high overall school attendance receive medals at Senior Recognition Night. Consequences for poor attendance are set by the Iowa Department of Education and are as follows: 

Significant lack of attendance in a course of study might reasonably be expected to negatively affect academic performance which would negatively affect a student’s grade in that course. Grade reductions may result from absences in the following situations: 

•Failure to attend make-up sessions as assigned for the completion of make-up work (all students must be given the opportunity to make up missed classwork). 

•If points or percentages for attendance and participation are given, the denial of those points or percentages for absenteeism is a reasonable practice. 

•Additional work may be assigned to compensate for class time lost due to absences. However, the failure to complete make-up assignments satisfactorily within a reasonable time is a separate act and constitutes grounds for reduced credit. 

Absences will be excused for the following reasons: •illness •professional appointments •prearranged college visits•court summons •bereavement •religious observance •school sponsored activities 

1. All absences need to be excused by a telephone call or written note from a parent or guardian. It is best if the call can be made, or note sent, prior to the day of the absence or during the day of the absence. (Attendance office hours are 7:00 a.m. to 3:30 p.m. Phone: 558-2449.) Parents may also call this number after office hours and leave a message. 

2. For professional appointments, the student needs to obtain the Professional Appointment Excuse Form from the attendance office prior to the appointment, usually as s/he signs out for the appointment, and have it signed by an official at his/her appointment. The signed form needs to be returned to the attendance office upon his/her return to school in order for the time missed to constitute an excused absence. For professional appointments before coming to school, the student needs to obtain written verification of attendance at the appointment and present it to the attendance office upon arrival. 

3. For pre-arranged absences, including school activity absences, the student needs to obtain the advance absence permission form from the attendance office and present it to each of his/her teachers for teacher signature and arrangements for make-up work in order for the absence to constitute an excused absence. Full credit for missed assignments and tests may not be given if the proper procedures are not followed. For an extended absence of more than two days, the student should obtain the Advance Absence Permission Form as early as possible so teachers will have sufficient time to put together the student’s make-up work. Upon completion of this form, the student returns it to the attendance office at least 48 hours prior to the absence. 

4. Students and parents/guardians will be notified of each unexcused absence by a phone call to their home. It is the student’s responsibility to have the absence cleared through the attendance office. All work needs to be made up in any class missed. 

5. On a third unexcused absence from a course, the student will be given a choice to either apply for reinstatement into the course or be dropped from the course and placed into a study hall. If the student chooses to apply for reinstatement into the course, the student must meet with the teacher to develop the criteria required for successful reinstatement. Students who are dropped from a course for attendance reasons will receive an “F” for the course. The student will be placed in a study hall during that class period.   

6. Tardies and Absences:

  • Excessive absences (five days or more during a term — excused or unexcused) will be addressed by our Attendance Facilitator and/or an administrator. Specific consequences for the excessive absences will include after school detention and may result in the student’s being dropped from the class. Hospitalization or extended illness under doctor’s care is considered as exceptions to the “excessive absence rule.” 
  • Starting with 2015-16 school year, unexcused tardies to school will be handled in class. Students should report directly to their classroom and not the Attendance window. Five unexcused tardies to class will result in an after-school detention which will be assigned by school administration. Each subsequent five unexcused tardies will result in additional disciplinary consequences.
  • Excused tardies will be handled at the Attendance Window. Excused tardies include: doctor/dentist/legal appointments, medical necessity, and late bus. Parents will need to call in excused tardies to 558-2449.

7. All absences, excused and unexcused, will be reported by class period on all grade reports.